Accountant’s Report for Estate Agents and Letting Agents

If you handle client money as an estate or letting agent, one responsibility you cannot afford to overlook is the annual Accountant’s Report for your Client Money account. Many agencies only think about this when deadlines loom but leaving it too late can lead to fines, regulatory issues, or even loss of accreditation.

At A4G, we make this process simple, accurate, and stress-free, helping your agency stay compliant year after year.

What is an Accountant’s Report?

An Accountant’s Report is a formal audit of your Client Money account, required by regulatory bodies including Propertymark, ARLA, Safeagent, and ARMA. Its role is to confirm that your agency is managing client funds properly and adhering to all relevant regulations.

The report covers:

• Assessment of Regulated Conditions: We check that your agency meets the rules set by the regulatory bodies
• Review and Verification of Transactions: All payments are verified against supporting documentation
• Verification of Ledger Balances: Ensuring your records accurately reflect client funds held
• Evaluation of Internal Systems: We assess your processes and controls to safeguard client money
• Independent Sign-off: The report is signed by an ICAEW-registered auditor, providing independent confirmation of compliance

Client money includes tenants’ deposits, rent, service charges, and arbitration fees – funds your agency is not beneficially entitled to. Completing the report annually ensures your business is fully compliant with all regulatory accounting rules.

Why compliance matters

Staying on top of your Client Money account isn’t just a legal requirement, it protects your agency’s reputation, credibility, and future growth. Failing to comply can result in fines, disciplinary action, or loss of accreditation.

A completed Accountant’s Report demonstrates that your agency:

• Maintains transparency and trust with clients and stakeholders
• Meets all regulatory obligations, avoiding costly penalties
• Protects your business from disputes and financial errors

How A4G can help

At A4G, we handle the entire Accountant’s Report process so you can focus on running your agency:

1. Comprehensive Account Review: We examine ledgers, client money accounts, and internal controls
2. Transaction Verification: Every payment is checked against supporting documentation
3. Process and System Evaluation: We assess your internal systems for handling client funds
4. Certified Sign-Off: Your report is signed by an ICAEW-registered auditor, ready for submission to Propertymark, Safeagent, or ARLA

Our proactive approach means your agency stays fully compliant without the stress of last-minute scrambling.

Don’t leave compliance to chance

Client money compliance is too important to leave until the last minute. Avoid fines, protect your reputation, and maintain trust with clients and regulators.

Contact A4G today to arrange your Accountant’s Report and secure peace of mind for your client money accounts. Acting early ensures your agency remains compliant and confident throughout the year.