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This privacy notice tells you what to expect when A4G LLP collects personal information. It applies to information we collect about:
visitors to our websites; complainants and other individuals in relation to a data protection or freedom of information complaint or enquiry; people who use our services, eg who subscribe to our newsletter or request a publication from us; job applicants and our current and former employees.
When someone visits www.a4g-llp.co.uk we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
However, should you wish to delete or disable the cookies, you can do so by referring to the ‘Help’ option on the menu bar of your browser. This will tell you how to prevent your browser from accepting new cookies; notify you when you receive new cookies; and disable cookies altogether.
We use a third-party provider, Mailchimp, to deliver our e-newsletter and bulletins. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our e-newsletter. For more information, please see privacy notice.
Security is of upmost importance to us and we do all that we can to ensure your privacy. We are constantly reviewing our systems and looking at ways to improve security.
A4G LLP uses a third party service to help maintain the security and performance of the A4G LLP website. To deliver this service it processes the IP addresses of visitors to the A4G LLP website.
A4G LLP offers various services to the public.
The following privacy notice will outline how A4G LLP will collect and use your data. This is done so that we can:
In order for us to do any of the above, we must collect and store your data firstly for us to carry out our business activities. We will ensure that the information collected will only be used for its intended purpose and does not constitute an invasion of your privacy.
A4G LLP may wish to contact you for marketing purposes, however we would contact you for additional consent for that purpose if not already given.
We may occasionally pass your details onto one of our sister companies or third parties who are contracted to A4G. If we pass your details to any third parties they are obliged to store your details securely and only process them if responding to requests on our behalf. When they no longer require your personal data, they will dispose of this accordingly and in line with our company policy. If we wish to pass your personal data to a third party to whom we are not contracted, we will only do so with your explicit consent or if we are legally obliged to do so.
Processing data constitutes as collecting, storing and using. We will process this data in accordance with the GDPR. We have robust system in place to keep your information accurate and up to date and not keep it longer than is necessary. A4G LLP may issue occasional contact all customers in order to keep their contact details up to date and will update them accordingly.
Please be advised that there is information that we are required to keep in accordance with the law, such as information needed for tax and audit purposes. Personal data will be kept in accordance with the terms laid down in our terms and conditions.
We will only ever contact you when necessary, or when we think it would be beneficial to you, or when asked do so. We do not mean at any point to intrude or ask for unnecessary information. We will do our best to ensure that the information we hold is as secure as possible to minimise the risk of unauthorised access or disclosure.
When individuals apply to work at A4G LLP, we will only use the information they supply to us to process their application and to monitor recruitment statistics. Where we want to disclose information to a third party, for example where we want to take up a reference or obtain a ‘disclosure’ from the Criminal Records Bureau we will not do so without informing them beforehand unless the disclosure is required by law.
Personal information about unsuccessful candidates will be held for 12 months after the recruitment exercise has been completed, it will then be destroyed or deleted.
Once a person has taken up employment with the A4G LLP, we will compile a file relating to their employment. The information contained in this will be kept secure and will only be used for purposes directly relevant to that person’s employment. Once their employment with A4G LLP has ended, we will retain the file in accordance with the requirements of our retention schedule and then delete it.
A4G LLP tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of A4G LLP’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
If you still feel that we have not addressed your complaint in a fair or reasonable manner you may contact the ICO and click on report concern, to submit a complaint to them.
A4G LLP tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any data and you may contact us to request this. This is known as a Data Subject Access Request (DSAR) and you must request this in writing (either by post or email), providing the necessary identification before any information is released. If A4G LLP do store any of your personal data, you may request information on the following:
To make a request to the A4G LLP for any personal information we may hold you need to put the request in writing addressing it to our Information Governance department, or writing to the address provided below.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Information Governance department.
A4G LLP does not intentionally collect any special categories of personal data (sensitive personal information). Sensitive personal information includes: information revealing racial or ethnic origin; political opinions; religious or philosophical beliefs; trade-union membership; the processing of genetic or biometric data for the purpose of uniquely identifying a natural person; information concerning health; information concerning a natural person’s sex life or sexual orientation.
Where the disclosure is reasonably related to the sale or other disposition of all or part of our business.
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
We keep our privacy notice under regular review. This privacy notice was last updated on 22/02/2018.
Information Governance department
Kent TN15 6AR
Data Protection Officer email: DPO@a4g-llp.co.uk